data privacy policy

DATA PRIVACY POLICY

The Parochial Church Council of St. Matthias, St. Mark & Holy Trinity

Including the Incumbent:  Revd. John Beckett (Rector)

 

  1. Personal Data:

Personal data relates to a living individual who can be identified from that data.Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

  1. Who we are:

The PCC of St. Matthias Church is the data controller (contact details below).This means it decides how personal data is processed and for what purposes.

  1. How we process your personal data:

The PCC of St. Matthias complies with its obligations under the GDPR by keeping personal data up to date;by storing and destroying it securely;by not collecting or retaining excessive amounts of data;by protecting personal data from loss, misuse, unauthorized access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:-

  • To enable us to provide a voluntary service for people connected to St. Matthias
  • To administer membership records;
  • To fundraise and promote the interests of St. Matthias;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To administer an individual service (e.g. Baptism, Confirmation, Wedding, Funeral)
  • To inform the church family of news, events, activities and services running at St. Matthias;
  • To set up, perform, or enter into a contract (e.g. hirers of church facilities, maintenance contracts etc.)
  1. The legal basis for processing your personal data:
  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events; 
  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:-
    • The processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • There is no disclosure to a third party without consent
  1. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church.We only share your data with third parties outside of the parish with your consent.

  1. How long we keep your personal data:

We keep data in accordance with the guidance set out in the guide, “Keep or Bin:Care of Your Parish Records” which is available from the Church of England website (see footnote for link).

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriage, funerals) permanently.

  1. Your rights and your personal data:

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:-

  • The right to request a copy of your personal data which the PCC of St. Matthias holds about you;
  • The right to request that the PCC of St. Matthias corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the PCC of St. Matthias to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability); [only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means]
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data; 
  • The right to lodge a complaint with the Information Commissioners Office.
  1. Further processing:

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.Where and whenever necessary, we will seek your prior consent to the new processing.

  1. Contact Details:

To exercise all relevant right, queries of complaints, please in the first instance contact the PCC Secretary, David Wilkinson, St. Matthias Church, Babbacombe Road, Torquay TQ1 1HW

  •  John Beckett           Rector of St. Matthias
  •  David Wilkinson      PCC Secretary

Date:     9th May 2018      (Date of original copy signed)

 

You can contact the Information Commissioners Office on 0303 123 1113 or via email:

  • or at the Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

 

Details about retention periods can currently be found in the Record Management Guides located on the Church of England website